How Team Approvals work
Send scheduled posts to a teammate or client for sign-off before they publish.
What it is
Team Approvals lets you flag a scheduled post for review before it publishes. The post stays paused until one of your approvers approves it. Rejected posts bounce back to you with notes.
Who it's for
- Agencies running social for clients who need brand sign-off
- Teams where a manager or copywriter needs the final say
- Anyone who wants a second pair of eyes before content goes out
How it works at a glance
- Invite an approver by email from Settings → Team Approvals
- They click your invite link, sign in (or sign up — no subscription needed for approvers), and start reviewing
- When you schedule a post, tick Require approval before publishing in the composer
- Your approvers get an email with a link to the queue
- Whichever approver clicks Approve first wins. The post publishes at its scheduled time.
- If they reject, the post stays paused. You edit, save, and it bounces back to pending automatically.
Key concepts
| Concept | Behavior |
|---|---|
| Any one approver approves | If you have 3 approvers, any one of them can sign off. You don't need all three. |
| Sticky requirement | Once a post has gone through review, you can't remove the approval requirement to bypass it. |
| Edit-resets-approval | Editing the content of a reviewed post sends it back to pending. Schedule-only edits don't. |
| Expiration | If no approver acts before the scheduled time + 5 minutes, the post is marked expired and held back rather than published un-reviewed. |
| Per-client scoping | An approver can be limited to specific clients (covered in a separate article). |
What approvers see
Your approvers go to /approvals in their browser. They see only posts you've flagged for their review. Each post shows the caption, media (full-size, with video controls), platform icons, scheduled time, and a discussion thread for back-and-forth with you.
What you (the owner) see
Approval-flagged posts show a colored corner badge on their card in the scheduled-posts list and the calendar view:
- Amber Awaiting review
- Green Approved
- Red Rejected
- Gray Expired without review
Click any badge to open the discussion page (/dashboard/approvals/[postId]).
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- Invite an approverSet up someone who can approve or reject your posts before they publish.
- Flag a post for approvalUse the "Require approval" toggle in the composer to send a post for review.
- Per-client approver scopingLimit which clients an approver can review — useful for agencies juggling multiple brands.
- Discussion threads & decision notesTalk back and forth with your approvers without leaving SocialCal.